Job Description

Job Description

Job Description

Job Description: Office Assistant (Part Time)

Location: Chattanooga, TN

Trestle Studio proudly launches The Hotel Chalet, a new boutique lifestyle hotel located in the heart of Downtown Chattanooga at The Chattanooga Choo Choo, and is building an opening team of motivated leaders who are enthusiastic about creating a unique space where culture, elevated service standards, and authentic hospitality are paramount.

The property, formerly operated as The Choo Choo Hotel, features 127 guest rooms, including 25 within restored vintage train carriages, an original bar and restaurant concept with parlor, patio, and courtyard service, a 3,000SF ballroom, a fitness center, and an alpine pool. With an emphasis on the rich history of the hotel and surrounding area, and the boundless opportunity for adventure in the foothills of the Appalachian Mountains, The Hotel Chalet welcomes travelers who seek adventure, timeless style, and intrinsic comfort.

The Office Assistant, reporting to the Managing Director, is responsible for effectively implementing and managing the administrative functions for the hotel and food and beverage operations.

JOB DESCRIPTION

Areas of responsibility for the accounting department include but are not limited to:

• Manage email inbox
• Compile invoices from various sources (mail, portals, email, etc)
• Ensure accurate General Ledger account coding
• Process expense reports, check requests and payments in a timely manner
• Resolve variances with all vendors and departments
• Maintain vendor files, including 1099 information
• Prepare Accounts Receivable invoices
• Prepare and reconcile property credit card activity
• Maintain employee files (I9 and onboarding documents)
• Oversee employee benefit enrollments
• Audit Manager cash banks and petty cash monthly
• Maintain bank deposits
• Provide excellent customer service
• Perform other duties as required

Additional Qualifications and Skills:

A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support their competencies therein.

· Demonstrates knowledge of job-related processes and systems.

· High school diploma or equivalent required; college degree preferred.

· Prior experience in Hotel and/or Restaurant setting preferred.

· Prior experience using Microsoft Office required, including Excel.

· Prior experience using M3 Accounting Software preferred.

· Must display ability to work with general computer operations.

· Must be able to communicate professionally in English, both written and verbal. Conversational abilities in other languages helpful.

· Must be able to multi-task and display ability to recognize that the guests’ interests and needs are always primary.

· Must possess a professional presentation.

· Strong interpersonal and problem-solving skills in a fast-paced environment.

· Highly responsible and reliable.

Physical Requirements:

• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to make periodical fast paced movements are required to go from one part of the property to others.
• Must be able to move, pull, carry or lift at least 20 pounds.
• Must be able to occasionally kneel, bend, crouch and climb is required.
• Must be able to perform physical activities such as lifting, cleaning, and stooping.
• Must be able to stand, walk, lift, and bend for long periods of time.
• Must be able to bend, stoop, lift, reach, push, twist, walk, crouch, and squat.
• Must be able to access all areas of the property across varied terrain and footing.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $16.00 - $18.00/hour.

About The Hotel Chalet: The Hotel Chalet is looking for an individual to join our team. Our ideal candidate is self-driven, motivated and trustworthy. Learn more about us at

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